10 Productivity Tools For Small Businesses

10 Productivity Tools For Small Businesses

Productivity and time management are key to the success of any entrepreneur. There are so many great productivity tools for small businesses that are available online, most of which are free, to help you grow your business. But time is of the essence if you want to run a profitable business. Starting a new business is not an easy task particularly if you are restricted by budget, time and other resources that bigger organisations take for granted.

If you want your business to be able to withstand the tests of time and grow organically, you will want to take advantage of the available free and less expensive resources on the internet. I have curated 10 powerful business tools to help small business owners in growing their businesses. Some of these tools I use for my own businesses.

1. Google Analytics

Wow, powerful Google! You can’t escape its net. There is Google everywhere you go. Google is not only known for its search engine, but it does provide great free tools like Google Analytics for businesses. As a starter business, you want to be seen on Google pages; this can’t be made possible if you don’t know the number of people who visit your site daily, where they come from, their gender, what brings them to your site and how they got there. With these metrics at hand, you will be able to tailor your services to meet your clients’ needs.

Google Analytics lets you track your website’s traffic and the behaviour of your site’s visitors.

2. Google Docs

Consider having a Gmail account if you don’t already have any. Though many Gmail account holders don’t even go beyond the email services it provides. But by using Google Docs means that you can easily create shareable documents, spreadsheets and even presentations. Better still, any member of your team can view and update uploaded files via the internet.

Google Docs brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs

Google Docs is a free tool with thousands of fonts, images, drawings, and tables to choose from.

3. Dropbox

I use Dropbox to store and share files. It is accessible 24/7 as long as you have internet connection. This allows you to store and share files, however big, with anyone – families, friends and work team. Dropbox for Business facilitates team collaboration on projects anywhere.
It gives you a free quota, but becomes chargeable when you exceed the free option. You may not have to pay for any online storage anymore if you use both Google Docs and the free version of Dropbox depending on the amount of files you store. If you are a micro business, the free option of Dropbox may be the free online storage space your business needs to begin with. However, you have 14 days to trial any of the options to determine your level of usage.

4. GetResponse Autoresponder

This is a responsive email marketing software with autoresponder and landing page creator.
It offers you a 30-day free trial and various monthly subscription options. GetResponse increases the ability to build your email list faster and has tools to build different types of landing pages easily if you have appetite product launch or creation. It also helps to create your business newsletters to reach your lists of contacts. A regular newsletter can help to build your business awareness and increase sales. With GetResponse, you can easily turn your leads into your customers with faster automated follow-up.

GetResponse is a feature-rich email marketing solution, fully scalable and capable of handling both small and very large lists (1 million+ subscribers). For over 10 years, it has provided easy-to-use, self-service applications and expert support for creating and managing email and video marketing campaigns, newsletters, and autoresponders that convert contacts into customers. Through responsible and fully automated list hygiene, anti-spam practices and established relationships with major Internet and Email Service Providers, GetResponse has maintained the highest possible deliverability standards for over a decade, ensuring that our customers’ messages deliver the highest possible return on their email marketing investment.

Find out how you can:


Make every campaign better than the last with GetResponse! Track sign-ups, click-throughs, sales, and more!

5. Fiverr

To me, Fiverr is like a handy man. Starting from only $5, it is a great place to go quickly for all those small jobs like, logo designs, graphics, for your business. With over 3M services, Fiverr is a good site for a small business that has a small budget. If you are starting a new business or your business is in its formation stage, you don't want to spend excessive amount of money on graphics designs. You can basically get anything done on Fiverr. Give it a try today!

6. oDdesk / Elance

These two names have now merged to become one. That is, Elance has acquired oDesk. These are freelance market places where you can easily obtain the services of a freelancer around the world. For example, if you need a new website done or update an existing one, you will be able to engage the services of any of the professionals on Elance. I had a few of my websites done by Elance freelancers. For a small business, the cost is very accommodating.
With over one million freelance contributors, if you are looking for a content writer or to outsource any part of your workload, consider using these marketplaces instead of hiring a permanent staff. You can view previous work done, sample portfolio and reviews by clients and set up a virtual interview before making a decision to employ a freelancer. Elance is a place to find amazing freelancers online and get work done fast on budget.

7. Evernote

Evernote is a paperless productivity tool that can clip, capture and save web content. To some people that are already using Evernote, they regard to it as their "digital brain". Basically, you can store practically anything - receipts, notes, kindle notes, etc., on this it. It integrates seemingly with other tools like Feedly, Pocket and ScanSnap for example. Try it Now! It is free and you have the option to go premium.

8. ScanSnap Evernote Edition Scanner

Scansnap is a companion for Evernote, it integrates really well with Evernote. With the push of a button, you can scan business cards, receipts, photos documents and much more to Evernote. The scanned item is filed into the appropriate place automatically. This scanner, although pricey, but it's worth every penny or cent you pay for it. By using the new app, Scannable, you are making ScanSnap available to all your team. This means with the use of Scannable app, available to download from Apple App store, you can make ScanSnap do much more for the entire team.


LastPass is a simple tool with sophisticated features that allows you to create a secure password for your files and also be able to take this password with you everywhere you go. You never want to use the same password for everything you do or save online. LastPass remembers every password you create however complex it is. It also allows a secure sharing of the password with your virtual assistant if you have one. This is a free tool for you to use for your business. It has the option to go premium if you prefer.

10. Snagit

Snagit is tool that enables you to create custom images and videos for demos and share them with your prospects. It has amazing features that allow you to snag any image, do screen capture or video capture of your screen.

Which of these business tools would be using soon or already using? Share your thoughts.

Looking for more ideas to grow your business, check my resources page.

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